A lot of people think they know absolutely everything when it comes to Open Office and they don’t need to read guides like this. However, there are many small tips and tricks you should know about which could help you when it comes to using it on a regular basis. This is the first part of a few so if you can enjoy what we have to offer here, check back often for more tips.
1. Saving in different formats – Although a lot of people know that this is the best office suite around, there are still many people and businesses who use other pieces of software. The default file formats used by this tool is the OpenDocument format which, despite being the most efficient, will not work in these other tools. To save in a different format, when you save go to File –> Save As and then where it says “Save as Type” change it to something that is more suitable for you, for example an MS Office document.
2. Inserting hyperlinks – If you’re sharing documents to other people online, a hyperlink can help to aid your explanation and give reference to another website. They’re used a lot, the problem is a lot of people don’t actually know how to create them. You can do this by going to Insert –> Hyperlink. You’ll see a window appear which allows you to enter all of the information such as the URL and the text which will appear. Once you confirm it, you should see that the link has been added to your document and you can then continue as normal.
3. E-mailing documents – It’s actually a very common thing to have to e-mail a document to someone. Maybe you need to share something with some colleagues at work or maybe even a few friends. It can be a lot of hassle opening up your mail client and then having to try and attach the document to a new e-mail so what Open Office allows you to do is e-mail them straight from the piece of software itself. You should see an e-mail icon when you’re writing a document, all you have to do is click this and then enter all of the information required such as the recipient and the subject.
4. Auto Correction – If you’re in a rush to write a document and need to make sure that all of the spelling and grammar is correct throughout it all, this handy little feature may be what you’re looking for. What it will do is scan through it as you type and if there is any problems, it will attempt to fix it automatically for you. It saves you tons of time and is really easy to enable too. You can do this by going into the settings to make it work automatically or, alternatively, you can go to Format –> Auto Correct and then click Apply. Either way, it’ll make things much easier for you.
In this part, we’ve provided you with some essential tips which you may not already know how to do. Don’t pretend like you’re an expert if you don’t know how to do something, read guides like ours. They’re free and only take a minute or two to read, you could learn much more by doing so. If you still don’t use our Open Office download yet, though, we highly recommend that you do this first and you can do that by simply using the download we have on our website. The installation process is quick and if you have any questions, refer to some of the information on our website and we’ll do our best to guide you in any way we can.