If you’ve been busy creating documents in the suite then you could be using them for a variety of purposes. Some users use the program to create personal documents – such as to plan events or to manage their personal finances. However, in a lot of cases this simply isn’t true, a lot of businesses use this suite to manage all of the files they use in the business environment. For this reason, you may have to create a document that is intended for more than just you so you may have to communicate it to others at some point, and one way to do this is via e-mail. In this article, we’ll tell you the best way to achieve this.
What we do need to tell you before we start our explanation is the requirements for this to work. If you’re using a web e-mail service such as Hotmail then you won’t be able to use this method, but you can still e-mail your documents by logging into your account and then attaching the document file to the e-mail and pressing the send button. For the method we’re going to explain, it’s essential that you make sure you have a working e-mail client installed onto your computer. Outlook is a popular one that people use, likewise some people have Thunderbird installed too (recommended). Either way, you need one of these installs and you need to make sure it connects to your account properly too by ensuring the mail server settings are accurate.
Now that we’ve gotten this out of the way, you’re going to want to know how you can use Open Office to e-mail your documents. This is something that will take just a few minutes to do when you’re familiar with the process. You’re going to need to load up the document you want to e-mail in the relevant tool in the office suite. For example, for a report you will need to open Writer, for a spreadsheet you’ll need to open up Calc. You then need to go into File –> Open and select the relevant file you want to be sent, you may already have it open. When you’re sure the document is ready to be sent, you need to go into File –> Send –> Document as E-Mail. You should find that your e-mail client will then open which will require you to enter more information, such as the e-mail address of the person you’re wanting to contact, a subject and a message. The attachment is already there, all you need to do is press the send button and then you’re ready to go.
In conclusion, if you’ve read the guide we’ve provided then you should have a much better understanding about how you can e-mail your documents to other people who you may be friends with or you may work with. Everything is possible when you have the program installed, this is just one of many features which is included in this office suite. This is a very important feature that could save you a lot of time, so we recommend that you take advantage of it and make sure you read our article carefully to make sure you’ve grasped the concept well. If you haven’t installed it onto your system yet, we suggest that you do so because Open Office is something which is used by millions of people and businesses around the world. You could be the next user.