The Draw tool comes pre-packaged in our Open Office download as you might expect. You’ll find it along with the other tools you’re familiar with and can open it exactly as you would with the others. You’re going to need to do that to follow the guide we’re publishing here, so go ahead and load it up on your system now and if you haven’t installed it yet, go ahead and do so now before you read any further. It should only take a minute or two. When you’ve done so, create a new image by going into File –> New –> Drawing which will start you off at a blank canvas, ready for you to start work on.

Adding Text

Text is something that is often associated with documents, but you’re also going to need to add it to some images too. It could be for a logo, where you add your company name onto it or it could just be a small description of what the image is. Either way it’s up to you to decide, we just need to tell you how you can actually do it. You’ll be glad to know that it only takes a minute or two to learn how to do this, you should notice a toolbar near the bottom of the application which includes many different icons. Simply click on the one with the letter “T” in it and choose the font you want to use, then click anywhere on your canvas and enter the text.

Adding Shapes

Shapes are also very important if you’re creating an image completely from scratch. In this tool, you can add quite a selection of shapes by defaults – the ones you would expect such as squares, circles and just ordinary lines to the more exotic ones such as smiley faces and other random shapes. You can find all of these in the same toolbar that you’ll find the text button, you may need to experiment a bit though to find out what each button does and how it can be used in the best way. You’ll be able to make great looking images when you’ve worked out how to add shapes properly.

In conclusion, adding shapes and text into the Draw application is something that everyone should be able to do and when you’ve read this guide you should know exactly how it’s done. It may not be the most powerful of drawing tools but it certainly gets the job done in the majority of cases and that is why people love it so much, so if you want to take advantage of it then you may want to install our Open Office download right now to enjoy it.

The first thing you’re going to need to do is create the database you want to work on. This can be done by loading up Open Office and then going into the database tool included. When you first load it up, you’ll be asked if you want to create one or to simply edit one you’ve created previously. If the database is in another format then there’s an option for this too. The result will be an ODT file saved onto your hard drive with all of the data stored in it. After you’ve added it, you can then start the process of executing SQL.

It’s actually very simple to execute these queries in this office suite. Get into the table view which should show all of the different sections that you’ve designed for your database. You’ll then need to click on Tools –> SQL which will display a few extra fields in a window allowing you to execute any queries that you want. Some people may not know about the basics of it so we’re going to briefly discuss some statements that you might want to run.

• SELECT – This statement is used for when you want to retrieve specific rows. You can input which table you want to receive them from as well as some clauses to narrow it down. For example, if you wanted to get the row where the ID field is set to 24, you could execute “SELECT * FROM exampleTable WHERE id=24;” to get this.
• INSERT – If you want to add a new row then you could use this type of statement. You’d enter all of the information that the database requires and providing it met all of the requirements and each field was filled with the right tool, it’d be done straight away.
• UPDATE – You can even update a row (or multiple rows) in your database by selecting the field(s) you want to update and then specifying the conditions so you can, again, narrow down the affected rows. This is essential, if you don’t specify conditions then the whole table will be affected which may not be what you’re wanting.

In conclusion, if you’ve read the article we’ve provided here you should know much more about executing SQL statements in our Open Office download. It really isn’t that difficult but can make it easier for you to manipulate the database to make it exactly as you want. If you’re familiar with website development then we’d recommend you take a look at it. Of course if you need any help you’re free to contact us but with the steps we’ve given in this guide you should have a much better idea of how to do it and be able to get started almost instantly.

For those of you who don’t know what this term means, it’s basically something that when clicked it’ll take you straight into your web browser and to the resource that you’re looking for. You’ll see these on the web all the time, they’re a really good way of accessing information without knowing the direct URL yourself. Of course if you print out the document the hyperlinks will no longer work, instead you’re likely to just see text which has just been underlined on the page. Now we can explain how to add them.

The first thing you’re going to need to do is to load up the package and then go into everyone’s favorite report writing tool called Writer, if you don’t already know. You’ll then need to write the rest of your document and get to the stage where you want to add the hyperlink. You’ll need to think of the anchor text you want to use – which basically means the text that will be highlighted and when clicked will take users to the link you want. This can be something simple like “click here” or maybe you want to use something more descriptive, it’s your choice. Then we can carry on.

You’ll be relieved to know that the process is actually very quick and painless. When you’ve got to this stage, all you need to do is click on “Insert” in the top navigation bar and then scroll down and select “Hyperlink”. You’ll be asked to enter more information at this point, but really the only two settings you need to concentrate on are the target (the URL you want to link to) and the text (the text that is visible and will be clicked on). You can also select whether you want it to open up new tabs, new windows and specify more specific types of links such as to e-mails or even other documents. You have a huge amount of flexibility, you just need to choose how to use it. By clicking “Apply”, the link will be added.

In conclusion, inserting hyperlinks into your Open Office documents is something you don’t need to worry about due to how simple it is to do. At some point you will need to use them if you’re in a business environment, you could use them to link to pages on your website or to interesting articles and news sites too, the sky is the limit in terms of this. If you want people to be able to e-mail you easily, you can even insert a hyperlink to make it quicker for them to do so. If you want to benefit from this feature and the many others offered, use the link on our website right now and take advantage of it for free.

Fields are a good way of placing certain values into your document without you having to enter them manually. For example, the page number of each page in your document. This is something you could add manually but could get very repetitive if you have a large number of pages, having to write the number on manually get add a lot of time to your workload. You’ll be able to add others such as the current date and time, the author of the document and many now. Now that you know what they can do, we’re going to explain how you can add them in Open Office.

The first thing you need to do is to open up the office suite and then go into the Writer tool, which you’ll need to be using to take advantage of this feature. You need to load up the document you’re working on, the one where you want to add fields into it. You can then go into Insert –> Fields, which is where you’ll find a list of all of the different fields that you’re allowed to add. Whenever you click on one of them in the list, the actual value will be added to your document. You can use fields in any way you want – for example you could create a layout such as having “Page 4 of 7″ in the footer by using two separate fields.

You can of course use these wherever you want in the document but we recommend that you stick to headers and footers, which is where they’re normally used. You’ll find that the values they hold are automatically updated if the circumstances change, for example if you add or remove pages. You may be required to add more information for some fields depending on what you plan on doing. There are much more than just the ones you see on the list, click “Other” to find other categories such as “Statistics” and “Templates”. It’s a good idea to look through the full list before you actually use any to make sure you’re using the best one for you.

In conclusion, fields are something that are really helpful when you’re designing and publishing documents. Whenever possible it’s a good idea to automate tasks like entering page numbers because there simply is no gain at all by doing it all yourself. Fields act as placeholders and constantly calculate the results for you without you having to worry, it means you can just concentrate on the important things. Our Open Office download includes many of these additional features which are aimed at making your life easier, so if you haven’t installed it onto your system yet we recommend that you go ahead and do so now.

Of course if you’re planning on printing your document out and distributing it that way then inserting a video will be a pointless idea. You can’t watch a video when it’s printed, so this method is only good for those who are going to be sharing their video through digital means. If you’re in a business, you could send the document via e-mail and the video will be playable as well as long as you include the video file. You’ll be able to play it directly from your report, but remember inserting media such as this really does impact the file size of the report you’re creating and could make it difficult to distribute because of this. Now let’s explain how to do it.

The first thing you need to do is to load up the office suite and go into the tool you use for creating reports, called Writer. Write the rest of your document until you come to the place where you want to insert your video. Put your cursor in this location and then go into Insert –> Object –> Video. This is the point where you’re going to need to select the video file that you’re interested in. Please note that only the popular video formats are supported by this application so we recommend that you make sure the format is correct first – formats such as AVI and MPEG are the best because of the wide compatibility they have across many systems.

After you’ve selected the file, you should find a huge placeholder inserted into your document. You can do whatever you want with it – you can resize it so that it suits your report much better, you can give it borders, any kind of styling that you think is appropriate. Of course playing it is only possible on your computer so please don’t attempt to print the document, you’ll find that a placeholder image is put in its place when you print which won’t look too great. Video compression could be a good idea if you want to reduce the file size of your report. You’ll be able to play the document live in Open Office now that you’ve done this.

In conclusion, inserting video into reports you’ve created with our office software is actually very easy. All you need to do is select the video from a list of files on your hard drive, there isn’t much else to it. As long as the file is correct and you have the codecs required to play the video, you’ll have no problem using this method to share your report between your computers or even to other users if you want to. Our office suite gives you everything you need so if you’re interested in it, go ahead and use the free download now to benefit from it.

An introduction to this suite would be a good idea you may think. OxygenOffice is a fairly similar name to Open Office, based on this you might think they were related in some way! Well actually they are, OxygenOffice is actually based on the code for the office suite we provide! Because of the open source nature of this suite, anyone is able to take a look at the source code and distribute it as their own and this is exactly what the developers of this other tool did. They started off with our set of business tools and then decided to modify them and release them under a new name. So, you might wonder, what are the actual differences between them? Is it worth switching?

The basic principle is that it aims to provide more additional extras for you – for example, the clipart gallery is said to be bigger, there’s a greater number of templates which you can then use when designing and publishing one of your documents. There’s also a wider selection of fonts to choose from when you’re writing reports. You might think these are great extras when actually they aren’t – you can get these by installing simple extensions from our website anyway. In terms of actual functionality, OxygenOffice Professional provides very little extra and thus may not be worth changing to. It does provide more additional extras, though, so it must be worth it anyway right? Actually this isn’t true.

Security is something you must always think about. The suite we’re discussing in this article is rather mysterious – nobody seems to know any specific details about it and how it works, nobody has looked through the source code to ensure nothing nasty has been added. You cannot be completely sure that what you’re installing is definitely safe to run which is a risk you really shouldn’t take, especially if it’s on an important machine such as a business or work PC. You could get into real problems if you install buggy or malware-filled software onto machines of this nature. This is why we would always recommend you still the official versions like the one we provide. That way you know you’ll always be safe and can rely on your architecture a lot more.

In conclusion, if you’ve read what we’ve been talking about you should know that you need to avoid pieces of software such as OxygenOffice Professional. It isn’t popular and this could be for good reason. We recommend sticking to our Open Office download. If you need more fonts, templates and cliparts then feel free to check out the extensions directory on our website which will allow you to find everything you’re looking for within seconds, it’ll be quick, easy and most of all it’ll be safe. Get started now if this is what you’re looking for.

When you download the office suite through our website and then execute the file you’ve obtained, you’ll be asked to install it onto your system. All of the files required to run this tool will be placed into the relevant places so that it can operate properly – without doing this, none of the tools in the suite will be able to operate properly. It’s important to note that it is possible to uninstall it if you really want to, although most people see no need. This is pretty standard for a piece of software, so what exactly does this portable version do that’s different?

The portable version claims to allow you to run Open Office without having to install it onto your computer. You get provided with one file which contains everything, when you execute the file it will empty the required contents into a temporary directory and then run it for you, skipping out the process of having to wait for the installer. The developers of this version claim it’s to make things easier for you and may even be faster, but we want to explain why this isn’t actually the case and why the genuine installer versions of tools are usually the best option to go with, especially if you’re going to be using it on a regular basis.

If on an average day you want to run one of the tools in the office suite then you’ll obviously be wanting a quick start-up time. With the portable version, you’ll have to wait for longer because over 200MB of data will have to be transferred into temporary directories and remember that the office suite wasn’t built to operate in this situation so it isn’t very efficient. The installer version will already have all of the components it needs in the right place so that it can start up immediately. The installer may take a few minutes initially but the time you’ll save in future by doing so will be massive.

In conclusion, the only recommended use of this portable Open Office download is if you only want to use it once and then never again. It’s also important to say that this isn’t official and isn’t guaranteed to work by the developers at all, so it isn’t necessarily safe to run on your computer. Who knows what the tool could be doing in the background. The risks far outweigh the benefits in our opinion, so the best thing to do is to stick to the version that millions of people around the world are using rather than a small portable one made by unknown developers which may not actually work as described. You can find the download you really do want on our website if you want to get started now and take advantage of the great benefits that this set of business tools will be able to offer to you and your business.

The first thing we want to talk about is what they actually are, which is something a lot of people probably don’t know. Footnotes are normally inserted at the bottom of a page in a report or document, containing extra information that cannot be inserted into the main body or needs to remain separate for various different reasons. In professional technical reports, it can be used to cite sources and resources that were used to write the document as a way of giving credit, whereas other people might instead use it to simply explain points further that were given in the page. You can use them for whatever you want really though.

Now that you know what a footnote is, I think it’s time to explain how you can actually use them. The obvious thing you need to do initially is to load up Open Office and go into the Writer tool, which is what you will be using to create your report or document. You can then insert one by going into Insert –> Footnote/Endnote, where you’ll be presented with numerous different options which you need to select from. Let’s talk about them briefly so that you know what they mean:

• Automatic – By selecting this option, the numbering part will be taken care of for you meaning that you won’t have to manually put numbers next to each piece of information or each source in your footnote. We recommend that you enable this unless you want to do it yourself for whatever reason.
• Character – If you don’t want it to be done automatically, you can instead choose this option which will let you use any character you want instead. Note that this will be a static character and isn’t like a number, although it could be a lot better for some people depending on the document that is being produced.
• Type – This must be set to Footnote and not Endnote for the purpose of this article. You can choose to use an endnote if you want to, but this is something we’re going to cover in a later and separate article so that you’re much more aware of the differences between them. For now, stick to what we’ve been discussing in this article.

In conclusion, using footnotes can be a great idea if you’re writing a technical report which requires you to list the sources you’ve used. This is very important, you need to give credit where it is due and this is just one of the ways our office suite tries to make things easy for you. It gives you the ability to simply enter them in the format you want within seconds, even handling the numbering for you if you want it to. This is a revolutionary piece of software that really is worth installing, so if you haven’t used our Open Office download yet then you really are missing out on a lot of features and functionality.

So, what could web developers need from this software suite that it cannot currently offer? Well something that a lot of people who build websites would like is the ability to automatically generate documents on-the-go rather than having to create it all manually. To give a few examples of what this could be used for, if an order system was in place then a receipt document could be e-mailed to the end user after they have purchased something. They would then be able to open the document in this office suite and be able to see all of the information relating to their order. This is something that would probably be very difficult to do you might think – but you’re wrong. A library called OdtPHP exists which takes out the hard work for you.

OdtPHP is an object-orietated PHP library which allows you to generate Open Office documents whenever you want using simple PHP functions. You don’t even need to have the office suite installed on the computer or server that you’re running it on. It is currently available for systems running PHP 5 and above so if you’re running on something older you really do need to get your system administrator to upgrade it to the more recent versions to take advantage of libraries such as this. It’s completely free and simple to install for those with experience with dealing with libraries, you will have to have certain permissions to use this which in a business environment you may not have yourself.

If you’re interested in how it works, basically you give the library a valid template document (a word document with some default tags placed in) and then this library will allow you to change the placeholder text with whatever you want it to be, it can be generated or calculated using any PHP. This is something that is only useful for web developers as we mentioned originally, if this isn’t what you do then you’ll probably find no use for this library at all. However, this will prove to be very handy for those who need a solution to this problem that a lot of people have encountered. It can be a huge aid to any business and can increase the amount of automation, resulting in less manual work to do.

In conclusion, OdtPHP is a very helpful library that we recommend to all businesses, although you will need a professional developer to put it into action because it isn’t for everyone. You’ll be able to find the files for this by searching on Google or going to the official website. It’s still a good idea to install our Open Office download and thoroughly test the documents it produces just to make sure you’re happy with the results it returns though, you really don’t want any mistakes to occur with a system such as this. Most people who have this are very happy with what it does, though.

To access the settings we’re talking about, you need to load up the office suite and then go into Tools –> Options and then into Writer –> Compatibility. You’ll find many different options here which will adapt the software so that it’s more suitable for the older versions, making sure that no matter who wants to read what you write they’ll never have any issues with doing so. We’re just going to go through a few basic ones here, the rest will be covered in future articles. Let’s take a look at them.

• Use printer metrics for document formatting – Document formatting is a tricky thing to deal with, users constantly want this to be improved but it can be challenging to make the suite backwards compatible when this happens. One simple change can make documents not display properly on older versions so you really are relying on people staying up-to-date which isn’t a good approach to go with. By using this option, the document formatting will be stored in a way that is generic and available for all versions which gets around this problem.
• Add spacing between paragraphs and tables (in current document) – This is something that is done automatically in the latest versions of Open Office but isn’t in the older versions. What this means is that in older ones, you’ll find that there is no spacing between paragraphs and tables which can really ruin the design and layout of the document. By enabling this, Writer will add it manually so that the document looks the same on all versions of the software package.
• Add paragraph and table spacing at tops of pages (in current document) – This is fairly similar to the option we’ve just talked about above, except this option is for the top of the page when your document extends onto more than one page. If you have enabled the option above we recommend that you enable this one too so that you’ll get the full effect and compatibility fixes included. This is something you always need to think about when you’re creating documents, especially when you’re distributing it over the internet or to a large audience.

In conclusion, Writer contains a large number of different compatibility settings that we recommend you take a look at if you want to make sure that people using all versions of our Open Office download will be able to read the documents that you produce. If they can’t, this could represent a huge problem depending on the circumstances you’re in, so there really is no excuse for not taking a look at them. A few simple options can help to solve any potential issues that could arise in the future. If you haven’t yet installed the office suite onto your computer, too, it would be a good idea to do this as well to take advantage of these features.